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Conference PROCEDURES

For all conferences, the conference request/reimbursement form must be completed and submitted prior to attendance. All conference information must be attached to the form. After approval or disapproval is determined, a memorandum and the corresponding copies of the Conference Request/ Reimbursement form will be returned to the employee.

Conference Request and Reimbursement Form

MILEAGE REIMBURSEMENT PROCEDURES

Requests for mileage reimbursements should be filled out on the local mileage report form. The form should be used on a monthly basis and submitted monthly for payment within fifteen days after the close of the month. Please do not accumulate months. The reimbursement rate is $ 0.575 per mile for miles driven between January 1, 2020 to December 31, 2020. The per mile reimbursement amount is established by the IRS and FTB.

Mileage Reimbursement Form 2020

SMALL PURCHASE REIMBURSEMENT PROCEDURES

Small Purchase Reimbursement Requests are strongly discouraged and should be used only as an emergency and for purchases that CANNOT be made through the District’s Purchase Order Process. The maximum amount for reimbursements is $50.00. 

If for some extenuating circumstance a purchase that exceeds the approved reimbursement amount is necessary the following needs to be attached to the form for processing:

  • explanation as to why the purchase was necessary,
  • why the purchase was not able to be processed by the District's Purchase Order Process,   
  • and  approval confirmation from supervisor (prior to purchase)

Small Purchase Reimbursement Form